In your policy, you should define what type of data needs to be retained and for how long. You need to specifically...
illustrate how the data will be retained -- what kind of media, off-site storage, with what data protection – especially for sensitive data. Discussing specific technologies isn't necessary since technology changes often, but you need to be as distinct as possible. Specifying how and when data will be destroyed is also important.
Relative to questions for consultants, you want to focus on a few critical areas relative to retention:
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