Q
Problem solve Get help with specific problems with your technologies, process and projects.

How can users protect themselves from the DocuSign phishing email?

A DocuSign phishing email with a link to a malicious Word document recently targeted the company's users. Expert Judith Myerson outlines six ways to avoid this type of attack.

DocuSign users recently received phishing emails after the company suffered a data breach. My company uses DocuSign,...

so what steps should it take to protect itself?

No personal information beyond customer and employee email addresses was accessed from DocuSign Inc., an electronic signature provider, when the users received phishing emails with suspicious attachments.

While DocuSign was breached, the company's electronic signature service remained secure, as signed documents are encrypted and an audit trail is maintained. PDF attachments were still properly sent after all the parties signed the documents.

However, the attackers took advantage of the customer email list obtained in the breach; they created a spoofed DocuSign phishing email that contained links to download a Microsoft Word document that contained malware, and then sent the phishing emails, which appeared to be legitimate company emails, to customers.

TechHelpList.com reported the malware could be used to steal passwords and banking credentials.

Here are six steps a company should take to protect itself from the DocuSign phishing email and similar attacks:

  1. Upgrade to the DocuSign subscription plan that includes notifications and signer attachments in PDF format. The company can choose between Business Pro for general subscribers and DocuSign for realtors.
  2. Enforce BYOD and DocuSign policies. The mobile devices the end users bring to work must be company-approved or issued.
  3. Install Sender Policy Framework record keeping and Domain-based Message Authentication, Reporting and Conformance on the company's email servers to flag and quarantine malicious emails. Boost the defense layer with automatic antivirus software updates and open source network monitoring tools for workstations.
  4. Visit the DocuSign Trust Center to learn about keeping personal data safe and reporting system failures, suspicious emails and security incidents.
  5. Schedule training for end users on spotting messages similar to the DocuSign phishing email containing deceptive URLs using criteria such as look-alike web addresses and company misspellings. The end users must properly access their documents directly from the DocuSign website using security code at the bottom of a legitimate DocuSign notification email. They must heed workstation browser warnings on certain types of malicious sites.
  6. Encourage users to use Twitter to stay informed of security updates and alerts. Remind users to use strong passwords and enable the option to require an email address or phone number to reset the password.

Ask the expert:
Want to ask Judith Myerson a question about security? Submit your question now via email. (All questions are anonymous.)

Next Steps

Find out how to educate users to avoid email phishing attacks in general

Learn how users can identify phishing techniques and fraudulent websites

Discover how one company tested its staff's phishing awareness

This was last published in July 2017

Dig Deeper on Email and messaging threats

PRO+

Content

Find more PRO+ content and other member only offers, here.

Have a question for an expert?

Please add a title for your question

Get answers from a TechTarget expert on whatever's puzzling you.

You will be able to add details on the next page.

Join the conversation

2 comments

Send me notifications when other members comment.

By submitting you agree to receive email from TechTarget and its partners. If you reside outside of the United States, you consent to having your personal data transferred to and processed in the United States. Privacy

Please create a username to comment.

How do you train your employees to avoid email phishing attacks?
Cancel
Inky Phish Fence was able to catch this scam before it was reported.
Cancel

-ADS BY GOOGLE

SearchCloudSecurity

SearchNetworking

SearchCIO

SearchEnterpriseDesktop

SearchCloudComputing

ComputerWeekly.com

Close