Q

Internal audits for Sarbanes Oxley and internal IT support

Under SOX, is internal IT support allowed to access security systems? Read this response from security management expert David Mortman.

My COO just told me that per SOX rules, only an independent, third-party vendor can access our servers. I have been accessing and configuring them for years under SOX and he claims that our auditors just indicated that an internal IT administrator is not allowed to access them whatsoever, not even to change a user's password. This sounds ridiculous to me. Does SOX really restrict who can administer certain systems?
It sounds like somewhere along the way there has been some miscommunication. Certainly only an independent, third-party auditor can provide the final assessment of the company in order to meet the requirements of the SOX certification process, but there is nothing in the law that says only third-party vendors can access your systems.

However, a huge part of the SOX 404 requirements revolve around whether a company has documented processes and procedures and how well it follows them. So if your company has policies in place that limit who can access critical systems (and they must have such policies under SOX) it is possible that those policies have recently changed to include only a particular third party. This is not as crazy as it seems if there was a recent outsourcing...

of IT services.

However, it is just as likely that somewhere along the line there was a misunderstanding when someone conflated the ideas of system configuration and system assessment. I encourage you discuss this in more detail with your COO and make sure you are both on the same wavelength.

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This was first published in January 2009

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